Heavy vehicle driver wages + trip allowance + night driving allowance, fleet maintenance staff, warehouse + dispatch + customer service departments, day + night shift coverage. For fleet operators, 3PLs and e-commerce last-mile.
Each row is a pain point we've heard from operators in this vertical — and the specific FastLegal Payroll feature that addresses it.
ProblemDrivers paid per-trip + base salary — calculated by the supervisor on a clipboard at the depot.
FastLegal solvesTrip Allowance is a built-in salary component (₹5,000/mo default). Each month, dispatcher enters per-driver trip count × rate; engine adds it to the payslip.
ProblemNight driving allowance is paid for long-haul night routes — manually tracked in WhatsApp groups.
FastLegal solvesNight Driving Allowance is a built-in salary component (₹2,000/mo default). Pair with Night shift assignment in the roster; engine pays automatically per night worked.
ProblemFuel reimbursement for company-vehicle drivers is taxable by default but shouldn't be.
FastLegal solvesFuel Reimbursement is a built-in non-taxable reimbursement. Per Section 10(14)(i) of ITA, conveyance for performance of duties is exempt up to actuals.
ProblemDay driver + night driver alternation across the fleet is a Sunday-evening planning nightmare in Excel.
FastLegal solvesDay shift (06-18) and Night shift (18-06) pre-loaded. Bulk-assign moves entire driver pools across shifts for a date range in one click.
ProblemHeavy vehicle driver / LMV driver / loader / mechanic hierarchy doesn't match generic IT-centric designation lists.
FastLegal solvesIndustry profile pre-loads 7 designations: Fleet Manager, Dispatch Manager, Heavy Vehicle Driver, LMV Driver, Loader, Warehouse Manager, Mechanic.
ProblemESI applies to loaders + helpers + mechanics earning ≤ ₹21k but generic systems don't flag the threshold.
FastLegal solvesEngine re-evaluates ESI eligibility every cycle. Flags crossings + falls automatically.
Three components every logistics company pays. FastLegal models them as standard salary items with the right taxable / non-taxable flag.
Two 12-hour shift templates cover round-the-clock fleet operations. Bulk-assign moves driver pools across shifts; conflicts (same driver on Day Sat + Night Sat) flagged before payroll runs.
6 departments split Field (Driving, Loading), Operations (Warehouse, Dispatch, Fleet Maintenance), Support (Customer Service). 7 designations covering the typical logistics ladder.
FastLegal Payroll references each of these frameworks correctly in its payslips, PDFs and statutory exports.
Working hours, OT, leave entitlements specific to motor transport.
Driving licence categories, vehicle permits — affects designation requirements.
Mandatory ≥ 10 workers earning ≤ ₹21k gross. Covers loaders, mechanics, lower-tier drivers.
Mandatory ≥ 20 staff. Easily crossed by fleet operators.
Basic + DA ≥ 50% of CTC. Auto-enforced.
Trip Allowance is a built-in salary component (₹5,000/mo default). Each month, dispatcher provides per-driver trip count × rate from the fleet management system; you enter the per-driver allowance amount; FastLegal adds it to the payslip as a taxable earning. For fixed monthly drivers (e.g. captive vehicles), set a flat monthly amount.
Yes. Day shift (06-18) and Night shift (18-06) are pre-loaded. The roster page lets you bulk-assign — pick a driver pool, pick a shift, pick a date range, assign in one click. Conflict detection (same driver on adjacent shifts without rest) flagged before payroll runs.
No. Fuel Reimbursement is pre-loaded as a non-taxable reimbursement. Per Section 10(14)(i) of the Income-tax Act, conveyance allowance for performance of duties is exempt up to amount actually incurred. Keep fuel bills as documentation for audit.
Yes. Night Driving Allowance is a taxable salary component per Section 17(1) of the Income-tax Act. There's no statutory exemption specifically for night driving. It appears as a line item on the payslip and flows into Form 16 Part B.
Yes. ESI is mandatory for employees earning ≤ ₹21,000 monthly gross. Lower-tier drivers, LMV drivers, loaders, and most warehouse staff fall under this. FastLegal flags every employee crossing or falling under it each cycle and computes 0.75% employee + 3.25% employer contribution automatically.
Create a workspace, bootstrap the standard Indian defaults (leave types, salary structure, holidays for two years), add your first employee, and run May payroll — all before your evening chai.