3-shift rosters, night differentials, ESI for support staff, hazard pay for ICU — wired into the same payroll engine that issues Form 16. Used by 50-bed nursing homes through 500-bed multi-specialty units.
Each row is a pain point we've heard from operators in this vertical — and the specific FastLegal Payroll feature that addresses it.
Problem3-shift roster lives in WhatsApp groups and a printed grid taped to the OPD desk.
FastLegal solvesDrag-to-assign roster grid with A/B/C and 12-hour Day/Night templates pre-loaded. Department-wise filter (ICU, OPD, Casualty), bulk-assign for the entire ward in one click.
ProblemNight differentials calculated by hand at month-end — somebody always argues their math is wrong.
FastLegal solvesDifferential per hour + flat allowance per shift configured on each Shift template. Engine multiplies hours worked × rate automatically and adds a SHIFT_DIFF line to every payslip.
ProblemESI is mandatory for nursing assistants and housekeeping but the threshold (₹21,000 monthly gross) is easy to miss.
FastLegal solvesEngine flags every employee crossing/falling-under the ESIC ceiling each cycle, computes 0.75% employee + 3.25% employer contribution, and exports the ESIC monthly contribution file ready for upload to esic.gov.in.
ProblemOn-call duty allowance for consultants is ad-hoc — no audit trail when an auditor asks.
FastLegal solvesBuilt-in component for on-call duty (₹/day or ₹/call) that flows into the payslip and gets stamped on the audit log with date + approver.
ProblemForm 16 includes hazard allowance but accountants can't tell which staff worked which ICU month.
FastLegal solvesHazard allowance is a configurable salary component. Year-end Form 16 Part B + Form 12BA perquisite annexure both itemize it correctly per the Income-tax Act, 2025.
ProblemPharmacist, lab tech and radiologist have totally different shift patterns — current software treats them all alike.
FastLegal solvesDepartment-scoped shifts. Pharmacy can run Day-only, ICU runs A/B/C, Radiology runs evening-peak — all in one roster, filtered by department.
Pick a department, pick a shift, pick a date range — assign in one action. Swaps tracked for audit. Roster reads top-to-bottom as your org structure: Clinical departments first, then non-clinical.
Configure shift differential and hazard allowance once; engine applies them every month based on actual roster history. No spreadsheets, no copy-pasting from the duty book into the payslip.
Every month: ESIC contribution sheet, PF ECR (.txt), TDS Challan 281, and the Form 24Q quarterly return. Generated from the actual run, not re-entered.
FastLegal Payroll references each of these frameworks correctly in its payslips, PDFs and statutory exports.
Hospitals classified under §2(m). 2× overtime per §59, 60h weekly cap.
Mandatory for employees earning ≤ ₹21k/month gross. 0.75% employee + 3.25% employer.
12% of basic (capped at ₹15k) for both employee and employer.
26 weeks paid maternity for women employees with ≥ 80 days service.
Section 392 salary TDS, Section 393 contractor TDS, Form 130 from FY 2026-27.
Yes. Pick the Hospital industry at signup and we pre-load Morning (A) / Evening (B) / Night (C) 8-hour shifts plus 12-hour Day and Night templates. The roster page is a week-grid where you assign with one click. Bulk-assign lets you put an entire department on a shift for a date range in a single action.
Each shift template carries a `differentialPaisaPerHour` and a `nightAllowancePaisa` flat-fee field. When payroll runs, the engine reads every ShiftAssignment in the period, multiplies hours by the rate, and adds two line items to the payslip — Shift Differential and Night Shift Allowance — both fully taxable per Section 17(1).
ESI is mandatory for any establishment employing 10+ workers where the workers earn ≤ ₹21,000 monthly gross (the ESIC wage ceiling). Hospitals almost always cross both thresholds because support staff (housekeeping, security, technicians) fall under it even if doctors and consultants don't. FastLegal Payroll flags every employee crossing/falling-under the ceiling automatically.
Yes. Hazard allowance is a configurable salary component flagged as taxable. The Form 16 Part B (or Form 130 under ITA 2025) shows it as a separate earning line. The Form 12BA perquisite annexure itemizes it under the right Rule 3 category.
FastLegal accepts attendance data via CSV import — every major biometric vendor (Realtime, eSSL, Matrix, Biomax, ZK Teco) can export to CSV. Roster + attendance reconciliation tells you who actually worked vs who was scheduled, before payroll runs.
Create a workspace, bootstrap the standard Indian defaults (leave types, salary structure, holidays for two years), add your first employee, and run May payroll — all before your evening chai.